AI Document Processing
Read details from invoices, forms or delivery notes and send uncertain entries to staff for checking.
Invoice
- Reference
- INV-3092
- Quantity
- 40 tins × S$128
- Total · excludes tax
- S$5,120
Interior Matt · Pure White
Payment terms: 30 days
Extracted record
- Customer
- Not extracted
- Reference
- Not extracted
- Total
- Not extracted
- Validation
- Waiting for extraction
A practical result, not a demonstration.
You may recognise the pattern.
- Staff copy the same fields from recurring documents.
- Documents arrive in inconsistent formats.
- Errors are discovered only after data entry.
- Files are stored but do not trigger the work they represent.
What changes
- Less repeated typing
- Details prepared for checking
- Uncertain entries clearly flagged
- Each record linked to its original document
The practical details.
What’s included, what it connects to and how it works.
From trigger to next action.
- A document arrives
- The tool reads the required details
- Agreed checks look for missing or mismatched information
- A record is prepared
- Staff check uncertain details before acceptance
An example in practice
Delivery orders arrive as phone photographs. A proposed workflow would extract the reference, date, items and quantities, then compare them with the open job. A blurred image or mismatched quantity would go to a review queue alongside the source photo before the record is accepted.
How far can we take it?
A starting point
One recurring document type with agreed fields, source-file links, duplicate checks and a review queue. Only accepted records are written to the destination.
Additional work to consider
Many document families, handwriting, sensitive data, complex evaluation or large historical archives.
What can it connect to?
- Email, upload forms and shared drives
- PDFs, scans, photographs and spreadsheets
- Validation and review queues
- Destination records and workflows
- Existing systems via their APIs
We’ll check what your existing tools let us access before including a connection in the plan.
How accurately can AI read a document?
It depends on the layout, image quality and how clear the details are. We test your sample documents and plan checks, especially for amounts or details where a mistake would matter.
Can it process PDFs and forms?
Yes, if the files can be read and we can identify the details you need. We check sample files before agreeing what the tool will handle.
Start with the problem.
No brief or technical diagnosis required.
Tell us what's stuck