Team & Member Records
Keep contact details, roles and availability together so you can find the right person.
Choose available members, then give the event a confirmed team.
A clearer operating result.
Useful when the operation needs more than another tool.
- Member profiles and roles live in several documents.
- Leaders rebuild rosters by copying last week's list.
- Departed members retain access or remain in active plans.
What changes
- One searchable member registry
- Roles and team assignments recorded together
- Inactive members removed from current planning
The practical details.
What’s included, what it connects to and how it works.
How this foundation works.
- Create or import a member record
- Assign roles and team membership
- Plan from the current roster
- Update or archive membership
How far can we take it?
A starting point
A member registry with agreed profile fields, search, role assignment and active or archived status, plus an administrator view.
Additional work to consider
Several organisations, self-service onboarding, attendance history and granular permissions need a broader membership model.
What can it connect to?
- Member imports
- Community or staff sign-in
- Shared document sources
- Scheduling and team views
We’ll check what your existing tools let us access before including a connection in the plan.
Can we import the existing member list?
Yes, after mapping the fields and choosing a stable identifier. Duplicate names and incomplete records should be reviewed before the import becomes the active registry.
Is this only for gaming communities?
No. The same registry and assignment pattern can serve clubs, volunteer groups or internal teams, with fields and access adapted to their work.
Start with the problem.
No brief or technical diagnosis required.
Tell us what's stuck