Ceus Solutions
All products

Requests & Approvals

Send purchase or discount requests to the right manager and keep a record of the decision.

Business workspacePaint supplier demo

Keep stock and purchasing together.

A stock signal becomes an approved purchase and a recorded delivery.

Paint inventoryOn hand
Interior Matt · Pure White18 L · 4.7 days of cover
28 tinsLow stock
Weather Shield · Ocean Blue18 L · 16.0 days of cover
64 tinsHealthy
Premium Satin · Clay5 L · 63.0 days of cover
126 tinsHealthy
Wood Finish · Forest5 L · 16.0 days of cover
48 tinsHealthy
Universal Primer18 L · 4.5 days of cover
18 tinsLow stock
Purchase orderPending approval

PO-2082

Supplier
Prism Coatings
Product
Pure White · 18 L
Quantity
56 tins
Total · excludes tax
S$4,592

Approval records the decision. Stock changes only when goods are received.

Sales submitted PO-2082 for manager approval.
Adapted from Ceus One Demo · fictional data · no live transactions

A clearer operating result.

Useful when the operation needs more than another tool.

  • Purchase or discount requests arrive without the amount or reason.
  • Approvers search chat history to find what they agreed.
  • Requests stall when the usual manager is away.

What changes

  • Required context collected before review
  • Decisions tied to an approver and time
  • Pending requests visible without chasing messages

The practical details.

What’s included, what it connects to and how it works.

How this foundation works.
  1. Submit the request and evidence
  2. Select the authorised approver
  3. Record approval or rejection
  4. Notify the requester and update the record
How far can we take it?

A starting point

One request type, an agreed authority rule and an approval queue with decision notes, status history and overdue reminders.

Additional work to consider

Sequential approvals, delegated authority, budget checks and changes after approval require more detailed controls.

What can it connect to?
  • Request forms and attachments
  • Staff roles and approval thresholds
  • Email notifications
  • Purchase or job records

We’ll check what your existing tools let us access before including a connection in the plan.

Can the requester approve their own request?

The workflow can explicitly prevent this. Define who may request, approve and override a decision, and keep overrides visible in the record.

What happens if the amount changes?

A material edit should return the request for approval under the applicable threshold, preserving the previous decision rather than overwriting it.

Start with the problem.

No brief or technical diagnosis required.

Tell us what's stuck